For the purposes of this Privacy Policy, “Personal Information” has the meaning given under the Privacy Act 1988 (Cth) and includes any information or opinion about an identified individual, or an individual who is reasonably identifiable, whether the information or opinion is true or not and whether recorded in a material form or not.

“Processing” or “Process” refers to any operation or activity involving Personal Information, including (but not limited to) the collection, recording, organisation, storage, adaptation, alteration, retrieval, use, disclosure, transfer, and destruction of such information.

This Privacy Policy does not apply if you are only a visitor of our corporate website. For our website Privacy Policy, please visit https://tabsquare.ai/privacy-policy/. 

1. Who is the data controller?

Tabsquare Pty. Ltd (“Tabsquare”) is the data controller responsible for the processing of your Personal Information when you apply for a position with Tabsquare. Tabsquare has affiliated companies all over the world forming the global Delivery Hero group of companies (“Delivery Hero”,”we”/”us”/”our”). 

When you apply for a job with Delivery Hero, please be aware that the respective Delivery Hero company which you seek employment with will be responsible for processing your data. On the Website you will find additional information about which Delivery Hero company exactly is recruiting you (as these companies might vary depending on which country you would like to work from).

You can reach Tabsquare’s data protection officer for any privacy-related questions or feedback by mailing to [email protected] 

2. What type of personal information do we process and how do we use it?

Information you actively provide to us when you apply for a job (“Application Data”):

We primarily receive information when you use the contact form, subscribe to job alerts or apply for a job on the Website (our “Services”). When you use our Services we may require you to provide us with certain Personal Information such as name, email address, phone number or other contact data in order to contact you or to answer your queries. While applying for a job you may also be required to provide your resume/CV, educational certificates or a cover letter which may contain additional Personal Information. The exact data fields can be found on the application form on the Website. 

We need your Application Data for the solicitation, evaluation, and selection of candidates for employment with us. Thus, your Application Data will be processed for the purposes of managing our recruitment related activities, which include setting up and conducting interviews or, in certain cases, background checks, and as is otherwise needed in the recruitment and hiring processes. With your consent, we will also use your Application Data to maintain our talent pool and to contact you in the future with job offers. 

We collect and handle this information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (collectively “Local Regulations”), and only to the extent that it is reasonably necessary for our recruitment functions or activities, or as otherwise required or authorised by law. 

We kindly ask you not to send us sensitive personal information without first granting your explicit consent for us to process such data (e.g. ethnic origin, political opinions, religious or philosophical beliefs). We do not need this information for the application process.

Information collected during cognitive assessments in the course of the application process (“Assessment Data"):

With regard to our recruitment of programmers and technical engineers, please be aware that we might conduct certain online coding skill tests to assess your suitability for employment with us by asking you to solve a programming problem; these might include live-coding assessments. The tests will be conducted through an online assessment platform operated by one of our third-party providers. To invite you to do these online assessments, we will send you a direct link once you have applied for a position with us. You will learn more about the identity of our service provider before you start the assessment. 

We collect and handle your Assessment Data for the sole purpose of assisting our recruiters in determining if you will be successful in the role for which you have applied and evaluating and assessing the results of your test. We will not use the assessment result for any automated decision-making. We collect and handle this information in accordance with the Local Regulations.

Information gathered from third parties (“Third-Party Candidate Data”):

To be able to offer you a position with our organization, we may collect and handle Personal Information collected not directly from yourself but from third parties. If this is the case, we will send you a notification as soon as practicable after adding or collecting your data to our systems, e.g. by email (unless you have already received such a notification from the third party who transmitted the data to us). Your Personal Information will either be obtained from publicly available sources (e.g. career networks such as LinkedIn, Glassdoor, Indeed or others; we do not collect data from social media) or provided to us by someone who referred you for potential employment, such as a Delivery Hero or Tabsquare employee, a recruitment agency or a headhunter. In some instances, if required to verify your information, we will initiate a limited verification process for the documentation and references you have provided by double checking your information with former employers or educational institutions. If we conduct such checks we will notify you separately in writing prior to launching the assessment.

Your Personal Information will be collected and handled solely for the purpose of managing our recruitment-related activities, which include setting up and conducting interviews and tests for candidates, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such handling will be carried out in accordance with the Local Regulations, and only to the extent reasonably necessary for our recruitment functions or activities.

Information Collected During Your Registration for Our Talent Community (“Talent Community Data”):

You might also choose to join our Talent Community without immediately handing in your application for a specific position with us (either by creating a job alert or using the chat bot on the Website). In this case, we will collect your Personal Information (contact details e.g. name, phone number, email address, home address, uploaded documents). We will collect and use this information in order to keep you up-to-date for future job opportunities at Delivery Hero, provide you with updates on our business activities or ask you for feedback to let us know about your experience with Delivery Hero. The open positions are advertised through newsletters, through direct emails from our recruitment team and the general follow up messages as part of our recruitment process. If you sign up for one of our talent events (either in one of our offices or online), we will process your Talent Community Data for the aforementioned purposes as well as for the organization of the event.

We collect and handle your Talent Community Data with your consent. You are free to withdraw your consent at any point in time by de-registering from our Talent Community.

Information to Contact You (“Contact Data”)

You may also choose to receive information about your application via SMS or WhatApp. In this case, we will collect your Personal Information (contact details, e.g. name and phone number) in order to contact you.

We will collect and use this information to send you job application reminders via WhatsApp and/or SMS, based on your consent. You are free to withdraw your consent at any time by unsubscribing from our communications.

Information to Book Travel (“Travel Booking Data”)

To provide you a beneficial experience with our recruitment process, we might schedule onsite interviews with you at our office. In these cases, we might require certain Personal Information from you in order to be able to book travel arrangements, such as your name, email address, date of birth, passport number and other travel documents.

We will collect and handle your Travel Booking Data in accordance with the Local Regulations. We collect this information because it is reasonably necessary to facilitate your interview, which is a key part of our recruitment process.

Automated Decision-Making

Your application will always be reviewed by a human being. We do not rely on solely automated decision-making to conduct our recruitment activities.

3. How is your personal information shared?

3.1. Service providers. The Website is powered by our database providers, the online recruiting service, human resources management and applicant tracking systems is provided by SmartRecruiters. Your Personal information will be handled on behalf of Delivery Hero by our data processors, cloud services providers engaged by Delivery Hero to help manage our recruitment and hiring process on our behalf. We will ensure an adequate level of protection for Personal information handled in accordance with this Privacy Policy at any point in time. Regarding any transfers of your information outside of Australia, we take reasonable steps to ensure that the overseas recipient handles your Personal Information in accordance with the Local Regulations.

3.2. Group companies. Delivery Hero is a global organization with multiple brands around the world. You can find more information on our brands and their locations on our Website. Our global Talent Acquisition team is dedicated to connecting candidates with the best job opportunities across our group of companies. Therefore, when you apply for a job or join a talent community associated with a Delivery Hero company, we may share your Personal Information among our group of companies located in different countries.

All Delivery Hero companies must honor this Privacy Policy. Before sharing your information with a company located outside of Australia, we take reasonable steps to ensure that the overseas recipient handles your Personal Information in accordance with the Local Regulations. If there is a suitable opening or talent community aligning with your profile, a Delivery Hero company may contact you to encourage you to apply for a relevant position or to receive updates on future job opportunities within that specific entity. Before reaching out to you or adding you to a talent community, we will always ask for your consent.

If you do not want your personal information to be shared across the Delivery Hero group, you may opt out by contacting us at [email protected]. By opting out, we ensure that only the Delivery Hero company with which you are seeking employment will receive your Personal Information.

3.3. Third parties. We do not share Personal Information about our candidates with any third parties unless we have our candidates’ specific permission to do so, or we share information with private or public authorities that will enable us to fight fraud and abuse on our network, to investigate suspected violations of law, or to fight any other suspected breach of applicable law. This also includes screening our candidates in relation to international sanctions in the context of international security threats, terrorism or money laundering. In any case, you will be notified before we share your Personal Information with any third parties.

3.4.Business transfer. As a matter of policy, we do not rent or sell Personal information about our candidates with non-affiliated third parties unless we have specific consent to do so. In the event that our business or a division of our business is reorganized or sold and we transfer all or substantially all of our assets to a new owner, your Personal Information may be transferred to the buyer, subject to appropriate privacy safeguards.

4. For how long do we retain your personal information?

If you do not grant us your consent for a longer retention period, depending on the entity to which you applied to, we will store your Application Data for a period between 6 months and 1 year after we have let you know that we currently cannot offer you a position with our organization. 

We keep all other Personal Information no longer than necessary for the purpose for which we obtained them and for any other permitted compatible purposes, including compliance with legal obligations in the field of employment law. Group records management schedules document the applicable minimum retention periods required by local laws.

In accordance with the Australian Privacy Principles, we take reasonable steps to destroy or permanently de-identify any Personal Information that is no longer needed for any purpose for which it may be used or disclosed.

5. What legal rights do you have?

Data protection laws provide you with various legal rights and we are committed to respecting them. For this purpose, we strive to provide clear and transparent information about your rights and make it as convenient as possible for you to exercise them.

Under the Privacy Act 1988 (Cth), you are entitled to the following rights:

If you would like to exercise your legal rights, please contact us under [email protected] 

6. Changes to this Policy

We may update this Privacy Policy from time to time to reflect our new processes, new technologies, and legal obligations. We are committed to keeping you informed of any changes to our privacy practices, so we encourage you to review this Privacy Policy to keep updated.

Last modified: August 2025